Formal notice template for your contractor (Word + PDF)
The formal notice is the legal step that precedes any contentious procedure. Our pack includes 4 variants (site delay, refusal to lift reservations, prolonged silence, Breyne Law breach) validated by our legal counsel.
The 4 legally validated templates.
- Variant 1 · Site delayTemplate when the contractor overruns the contractual delivery date (with penalty calculation).
- Variant 2 · Refusal to lift reservationsTemplate when the contractor does not intervene within the period set in the provisional reception minutes.
- Variant 3 · Prolonged silenceTemplate when the contractor no longer replies to your emails and calls (registered mail essential).
- Variant 4 · Breyne Law breachSpecific template for turnkey / VEFA purchases: nullity, security deposit, completion guarantee.
- 4-page legal noticeWhen to use the formal notice, which deadlines, which consequences, how to move to proceedings.
Three steps to activate your rights.
Identify the right template · 5 minutes
Depending on your situation (delay, refusal to lift, silence, Breyne Law), choose the suitable variant. Read the notice carefully: the formal notice is only effective if legally founded and precise. A poorly drafted formal notice can be deemed null by the court and cost you valuable weeks.
Personalise and send by registered mail
Open the Word file, fill in: your full identity, the contractor's identity (company name, CBE, registered office address), contractual references (contract number, date), precise description of the breach with dates and facts, amount claimed (penalties, retention guarantee, damages), period granted for compliance (typically 15 working days). Print two copies, sign, send by registered mail with acknowledgement of receipt.
Follow-up at 15 days and next step
On D+15, two scenarios: (a) the contractor complies — keep the written evidence of the resolution; (b) he does not comply or reply — you can then refer the matter to the summary judge (urgent procedure within 30 to 60 days) or to the justice of the peace (disputes < 5,000 €) depending on the case. The unanswered formal notice is the key piece of your file before the court.